Last updated: May 2026 · 8 min read · Audience: Authors, students, early-career researchers · Reading level: Introductory
Key points
- Read the Author Guidelines for your target journal before writing — scope, word limits, and formatting requirements vary significantly.
- Prepare a title page (with author details) and a blinded manuscript (anonymous) separately if the journal uses double-blind review.
- A cover letter should state why your work fits the journal scope, confirm it is not under consideration elsewhere, and declare any conflicts of interest.
- Most journals use an online submission system; upload your files in the formats specified.
- After submission you will receive an acknowledgement email; editorial screening typically takes a few days.
Step 1: Choose the right journal
Scope match is the single most important factor in journal selection. Read the Aims and Scope statement carefully. Submitting out of scope is the fastest route to desk rejection.
- Check the Aims and Scope page on the journal website.
- Browse recent issues to confirm your topic and methodology fit.
- Verify the journal is indexed in DOAJ if open access credibility matters to you.
- Check the APC and confirm your funder or institution will cover it if required.
Step 2: Read the Author Guidelines
Author Guidelines specify exactly how to structure and format your manuscript. Non-compliance leads to delays or immediate return without review.
Step 3: Prepare your manuscript files
- Title page: full title, all authors names, affiliations, corresponding author email, ORCID iDs if available, and a word count.
- Blinded manuscript: abstract, keywords, introduction, methods, results, discussion, conclusion, references — with all identifying information removed.
- Figures: high-resolution images (300 dpi minimum). Include as separate files.
- Supplementary materials: data files, code, or appendices if required.
Step 4: Write your cover letter
A cover letter is typically required. Keep it to one page. State why your work fits the journal scope, confirm it is not under simultaneous consideration, and declare any conflicts of interest.
Step 5: What happens after submission
After submission you receive an automated acknowledgement email. The manuscript enters editorial screening, then peer review. You can track status in the journal submission system.
Frequently asked questions
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Editorial enquiries
Questions about this guide or about preparing a manuscript for submission may be directed to the editorial office. Where a query relates to a specific journal in the portfolio, please indicate the journal abbreviation in your message.
Email: editor@ep-journals.org